Procurement Officer

The Procurement Officer is responsible for the timely and cost-effective purchasing. This includes the purchase of plant and equipment, and supply agreements for material suppliers.

JOB RESPONSIBILITIES

Your day-to-day responsibilities will consist of the following:

• Working closely with the Construction Manager, Operations Manager and Office Manager for all non-project specific procurement.
• Negotiate supply agreement with key suppliers to allow Projects to achieve budget objectives.
• Drive and deliver optimal Value for Money purchasing and logistics to support the successful execution of all projects.
• Negotiate favorable terms and conditions with suppliers, establishing Supply Agreement and/or issue purchase orders.
• Represent the company in interactions with suppliers (local, national, and international)
• Engage with internal stakeholders to expedite relevant documentation for timely commercial evaluation and purchase order placement.
• Control spending and build a culture of long-term saving on procurement cost

KEY RESULT AREAS – ACCOUNTABILITIES AND MEASUREABLES

In performing the following duties, the incumbent is required to comply with quality assurance policies and procedures, and other relevant legislative requirements applicable to the Institution.

Procurement:

• Ensure a clear understanding of all performance parameters prior to procurement.
• Participate in driving cost savings through better negotiations with suppliers
• Liaise with suppliers regarding reaction time in case of any issue, the delivery time, special discount offers.
• Monitor the level of dependency from suppliers to create a good supplier database for the business.
• Oversee procurement process from purchase order being created to the order approval, receipt, invoice and finally payment of the order.
• Provide supplier performance metrics and maintaining present and future relationships with suppliers.
• Monitor supplier’s availability and ensure good functioning of supply chain to promote efficiency to the business.

Communication

• Facilitate internal and external stakeholder relationships.
• Facilitate communication between supplier’s, internal project teams and other stakeholders.
• Manage all documents and correspondence in relation to procurement
• Work closely with Accounting Dept. for timely payments and invoicing.
• Regularly update key stakeholders regarding supplier availability, change in costs and delivery.
• Populate and update collaborative workspace as required

Budget

• Monitor procured supplies are fit for purpose and of sufficient quality to achieve the desired result.
• Ensure quality and accurate record keeping
• Document compliance of materials and supplies as required.
• Ensure HSE implications are considered for all procurement.

Risk Management

• Identify, report, control / eliminate any procurement risks about construction and project integrity, WHSEQ or any other risks

KEY SELECTION CRITERIA:

• Minimum 5 years’ construction industry experience
• Proven track record of delivering on time and with budget
• In-depth knowledge of complete construction process
• Strong organisational and time management skills
• Good understanding of WHSEQ regulations and requirements
• Excellent communication and interpersonal relationship skills
• Competent use of Microsoft office and collaborative online workspaces
• Demonstrated ability to manage budget constraints.
• Excellent organizational skills including the ability to determine priorities, meet regular deadlines and take/ follow up action
• High level attention to detail and accuracy