C & B - Payroll Service

Working location: KCN Long Hau, Can Giuoc, Long An (have shuttle bus from HCM)

Working hour: 8:00 to 16:15, Mon to Fri

1. Job Description

a. Payroll

• Calculation for termination cases (2 times per month, approximately 40 EE/month)
  + Check historical record of employees for insurance, T&A, payslips, severance, etc.
  + Input and run SSL
  + Run and check payslip from ADP
  + Process bank file to Citibank
• Calculation monthly incentives (approx. 2200 entitled employees)
  + Check eligible EE name list in the financial cut-off period
  + Check the points given by Department (in current month and payback for previous months)
  + Calculate the monthly OIP payout and seek approval from Head department
• Monthly payroll calculation:
  + Cross check the new hire information in P-File and Oracle
  + Clarify the monthly payroll inputs provided
  + Input and run SSL: new hires, changes in the month, Timesheet, insurances, tax, allowances, bonus, other payments & deduction in the month
  + Check payroll register vs shadow payroll
  + Rerun and add new SSL (if any)

b. Tax

• Monthly PIT report:
  + Receive the PIT report from ADP
  + Add and gross up the net income for tax calculation purposes
  + Prepare the final PIT report and tax return for review
  + Prepare the payment request for approval and finance processing
  + Prepare the year end tax documents for employees & resignees upon their requests
  + Deliver the documents to the requestor and record sufficiently

c. Others

• Prepare e-payslip related material for manufacturing employees
• Distribute the prepared material to each department data admin for distribution
• Support operation employees resetting ADP password
• Answer employees queries related to payroll
• Ad-hoc request from HRBP, other departments
• File the related payroll documents in the designated folders
• Provide data for social compliance audit

2. Requirements:

• Minimum bachelor degree
• 2-3 years of experience in HR Operations or HR Service delivery in the area of Payroll, preferable in manufacturing organization
• Able to maintain strict confidentiality and good interpersonal skill to handle sensitive and confidential matters
• Ability to work under pressure and handle multiple tasks with limited supervision.
• Excellent verbal and written communication with a great sense of urgency
• Sound knowledge and understanding of various Labor laws with focus on Vietnam
• Tech savvy, ability to quickly adapt to internal systems and high proficiency in Google Suite or Microsoft is a must