ADMINISTRATIVE OFFICER (ADMIN)

Role purpose:

Ensure smooth day-to-day office administration: keep documents well-organized and on time, maintain a tidy office environment, and support cross-team operations.

Key responsibilities:

1) Daily office administration:

• Manage office supplies: track inventory, propose purchasing,and issue supplies.

• Track basic office assets/equipment (printing, stationery, tools as needed).

• Keep the office area organized and support internal office

processes.

2) Documents & filing:

• Draft and format basic documents (internal notices, templates, letters).

• File and manage records, documents, incoming/outgoing

correspondence (hard copy & digital).

• Maintain a clear filing system for quick retrieval.

3) Meeting & reception support:

• Arrange meeting schedules and send reminders.

• Prepare meeting rooms (seating, water, documents, projector if any).

• Welcome guests/partners when needed and inform the relevant

person in charge.

4) Cross-functional coordination:

• Coordinate with other departments to handle administrative requests.

• Follow up on assigned admin tasks and respond promptly.

5) Other tasks:

• Perform other administrative duties as assigned by the manager (ad-hoc/periodic).

• Graduated from Vocational/College/University (preferred: Administration, Business Administration, HR, or related fields).

• At least 2 year above experiences in Admin adminnistrative

• Careful, responsible, proactive, and good communication skills.

• Basic proficiency in Microsoft Office (Word/Excel).

• Candidate has basic communication skill in English or Chinese.